Bid assistant apprenticeship opportunity

Position  Bid Assistant

Company  Spidd Africa Ltd

Address  Plot 2, Brac Building, Kampala Road

Mode of work  Full time

Who We Are:

Spidd Africa prides in its uniqueness of being born on Kampala streets. Established in 2001 as SPIDD-COM (U) Ltd, rebranded as SPIDD AFRICA to reflect our evolving business model, we have gradually established ourselves as a reputable end to end systems integrator and partner. At SPIDD AFRICA we create business value from technology innovation whilst taking into consideration the needs of our clients.

What we do :

We offer fully managed IT services and project based IT solutions such as Network Infrastructure services, Network Security services, App Security services, Artificial, Intelligence, Technology Consulting, Application Services and Managed Cloud services. Spidd Africa’s solutions are complemented with a comprehensive professional service offering, covering consulting, support, and training as well as system integration and customization. Successful implementation in the shortest timeframe is Spidd Africa’s goal for every one of our customer.

Our Culture:

At Spidd Africa, our people shape our business with their dedication and creativity. Our culture is defined by positive, passionate, agile, respectful, and accountable individuals who bring innovation to work and feel empowered to be their best selves and bring that energy forward. As a leading technology company, we know it is vitally important to nurture your creativity, and provide the opportunity to foster your own ideas and have your voice listened to.

Our Apprenticeship Program:

The Spidd Africa Apprenticeship Program is a Three month program that provides selected individuals with hands-on experience working on innovative solutions, IT services and solutions tailored to our client’s unique business requirements.

The three-month Apprenticeship program is comprised of assignments designed to help you develop and strengthen your knowledge and skills and build a successful

career at Spidd Africa for the top performers. You’ll get hands-on experience working for a company that uses current technology trends, extensive experience and ambitious strategies.

Your Responsibilities

· Identifying opportunities on which to submit bids and feeding into the decision over whether to bid for the work.

· Researching, writing and/or checking proposals.

· Putting together a team to oversee the bid including overseeing the team during the bid process and making sure deadlines are met.

• Review of invitation to tender and specifications to determine customer’s requirements and understand the project drivers for all opportunities.

· Formulating a winning bid strategy in conjunction with various department members with consideration to overall business targets / strategy.

· Identify and agree scope / timescales for all internal deliverables with the ‘Capture Team’ at the tender kick-off meeting.

· Maintain clear visibility of bid progress at all time.

· Manage the Capture Team to ensure all deliverables are produced in accordance with the tender programme through participation in tender co-ordination and review meetings etc.

· Liaise closely with Procurement and Commercial functions in managing Vendors, external suppliers / subcontractor enquiries.

· Attend customer pre-tender clarification meetings / presentations and undertake site visits where necessary to ensure scope is fully clarified and understood.

· Receive, review and clarify all internal and external supplier / subcontractor inputs to ensure consistency with the tender requirements and all interfaces are co-ordinated.

· Produce the tender price calculation using approved Calculation Tools to reflect internal cost estimates, supplier / subcontractor prices and margins / recoveries in line with business targets.

· Ensure project / contractual risk is fully evaluated and mitigated within the tender proposals as required.

· Ensure that the cost estimates are realistic, robust and competitive while ensuring cashflow is accurately modelled, and appropriate terms of payment proposed to maximise returns.

· Ensure all internal cost estimates are underwritten by the relevant functional head.

· Ensure all external costs are supported by a competitive supplier / subcontractor fixed price and valid quotation.

· Prepare tender approval Document including Calculation Sheet, Cashflow, Limits of Authorisation, Procurement Schedule, Risk Register etc and obtain management approval in accordance with current signature.

· Prepare and compile proposal documentation ensuring that the proposal submission is of a high quality and compliant with customer requirements / instructions.

· Follow-up of tender submission in conjunction with Sales / Business Development to establish competitive position and compliance with customer requirements.

· Receive and respond to all customer requests for clarifications / amendments in a timely and professional manner including maintenance of Tender Questionnaire log.

· Lead the tender negotiation process / meetings / presentations with the customer with participation of the Sales / Business Development executive as required.

· Ensure all orders received are consistent with the tender offer and prepare necessary documentation for handover to Operations in a timely manner.

· Ensure the Salesforce database is maintained and updated with current data at all times.

· Develop and maintain excellent working relationships with both internal partners and external suppliers / subcontractors / consortium partners.

· Develop and maintain excellent working relationships with customers representatives at all levels and remain customer focused at all times.

· Ensure management are always informed of progress and key events / developments throughout the tender process.

· Ensure all activities are conducted in a professional and ethical manner and in full compliance with company procedures, protocols, governance etc at all times.

· Maintain a thorough understanding of all Spidd Africa’s Solutions.

· Maintain a thorough understanding of the business objectives and Strategic Goals.

· Deputizing for the Bid Manager.

Requirements

· Advanced Diploma or Bachelor’s degree in Mass communication or Business Administration.

· Minimum 1-year post qualification working experience managing the complete bidding process for projects.

· Excellent e-skills, including Proficient in MS 365 Office, digital skills and the ability to use modern office technology and related software. Practical knowledge of word processing, spreadsheet, and presentation software is required. Ability to do internet research, compile information and find solutions online to information gaps is essential.

· Excellent oral and written communication skills in English and ability to professionally represent the company

· Conscientious, socially skilled, and service-minded attitude as well as high attention to detail and numerical accuracy.

· Ability to work with a team and multi-task, committing to meeting deadlines and delivering good quality work

· Excellent organizational and task management skills, with appropriate attention to details and ability to prioritize work among competing demands under tight deadlines.

· Support colleagues, contribute to team culture, and share responsibility for decision-making and results. Places team agenda before personal agenda. Supports and acts in accordance with final group decision; shares credit for team accomplishments and accepts joint responsibility. Ability to deliver timely and high-quality products. Ability to work effectively and harmoniously at all levels.

Apply here:  Apply

PLEASE NOTE

· Applications must be submitted in English only and only via the online application system

· Email applications will not be accepted

· Maximum 3-page CV and 1-page cover letter describing how your experience, qualifications and competencies match this position.

· Only short-listed candidates will be contacted.